The purpose of this policy is to outline how we use your data, how it's protected, how long it's
stored for and more.
As a vehicle finance broker, the main purpose of us obtaining your information is to try to
obtain you an acceptance with one of our lenders.
If at any time, you have any questions regarding how we use your information or this policy,
please use the below details to contact us –
Telephone: 07306390353 & 02034116011
Email: info@vizionautos.co.uk
Address: 330 Centennial Avenue, Borehamwood, WD6 3TJ
FAO: Raheel
Please note that for the purpose of holding personal data, we are registered with the
Information
Commissioner's Office, registered number – ZA798078.
2. Why do we collect and use your personal data?
We collect and use your personal information in order for us to provide you with vehicle finance
via our application form and potential from third parties who you have applied to.
We act as a data controller.
The lawful basis of which we use your information is consent. We will not process your
information without your explicit consent.
We gain this information by you agreeing to our terms of business and privacy policy when you
make an application.
We kindly ask that if you do not want us or do not consent to us using your information, you do
not submit an application to us.
You can exercise your right to withdraw your consent at any time using our contact details
listed above.
We will not use your data for any other purposes without informing you and gaining your consent.
We also need to make you aware of the ‘Contract’ Lawful basis. Whilst you do not enter into any
contracts with us, should you decide to proceed with a finance acceptance, you will form a
contract with a lender.
By providing you with a quote, the lender can also process your data under this lawful basis.
For further information on how our finance partners and lenders process your data, please refer
to their privacy policy listed below.
The information we collect can be some or all of the following
Name
Date of Birth
Residential Information
Employment and Income Information
Marital Status
Vehicle Information
Bank Details
Marketing Preferences (should you opt-in, you will have the ability to opt-out at any
time; you
can also contact us on the above to do so)
IP and Cookie Information
We will never request sensitive information or information that we do not require from yourself.
However, if you provide us with data that is classed as a special category of data such as
health information, criminal records of convictions and offences, or allegations of criminal
offences, we will only process this with your permission (unless we feel the processing is
necessary to protect your vital interests or if the law allows us to do so).
You have a right at any time to ask us to stop the processing of that specific data.
If you do not provide us with your data, we may not be able to provide you with our services.
Please note all communications with yourself will be recorded and/or saved for record.
3. What happens if I do not provide my personal information?
We need your personal information to process your request or finance application. If we do not
collect your personal information, we will not be able to provide our services to you.
We will use your personal information to send you marketing communications by email about
similar products and services that you may be interested in.
Please note that we will not send you marketing information without your consent.
You have the right to object to receiving marketing communication, and we will give you an easy
way to unsubscribe from receiving any marketing communication from us.
4. Who will we share your personal information with?
We will share your information with the lenders with whom we work to assist you in gaining
acceptance. These include the below:
It is important you are aware of how our partners use and process your information, therefore we
encourage you to read through their privacy policy so you understand this.
We are happy to explain how your information is used by our partners at any time. You can
request further information by contacting us on the details listed within this policy.
Your information will be held on our CRM system, AutoConvert (Blue Owl Network Ltd). You can
view their privacy policy here - https://www.autoconvert.co.uk/privacy-policy/.This organisation
will check the following records about you and with their chosen Credit Reference Agencies
(CRA), Equifax Ltd and Experian Ltd. We will make checks such as; assessing this application for
credit and verifying identities to prevent and detect crime.
When Equifax and/or Experian receives a search request from us via AutoConvert, they will place
a soft quotation footprint that will be visible to you only, on your credit file; other parties
including lenders will not see this. This quotation footprint will not be seen by other parties
and it will not affect your credit score/rating or ability to apply for finance from other
lenders (please note that when lenders conduct these searches with CRA’s, it may leave a
footprint). AutoConvert will access from Equifax Ltd and/or Experian Ltd both public (including
the electoral register) and shared credit and fraud prevention information. This information
will be used to check your eligibility against a select group of lenders
We will not see any information on your credit file, AutoConvert will only provide a list of
lenders that you are likely to be accepted for given the information supplied using their
brokering technology that understands most of the acceptance criteria of the lenders on their
panel.
If you give us false or inaccurate information and we suspect or identify fraud we will record
this and may also pass this information to FPAs and other organisations involved in crime and
fraud prevention.
You can contact CRA’s on the below:
Equifax Ltd, Customer Services Centre, PO Box 10036, Leicester, LE3 4FS or call 0800 014 2955 or
visit www.equifax.co.uk
Experian Ltd, The Sir John Peace Building, Experian Way, NG2 Business Park, Nottingham, NG80
1ZZ, UK https://www.experian.co.uk/contact-us/
The personal information we have collected from you will be shared with fraud prevention
agencies who will use it to prevent fraud and money-laundering and to verify your identity. If
fraud is detected, you could be refused certain services, finance or employment. Further details
of how your information will be used by our finance partners and these fraud prevention
agencies, can be found in the above privacy links.
We also use ConnexOne as a recording system, further information on how they store your data can
be found on their website - https://software.connexone.co.uk/
Please also note that in order to complete your finance agreement, we will require some
information from the supplying dealership.
In order for them to raise the necessary paperwork, we will need to send them your name, address
and contact number. We may also liaise with them regarding any future aftersales issues where
required.
If required, we will also share your information with 3rd parties for accounting, legal or
regulatory purposes such as (but not limited to HMRC, FCA etc.)
Please note we as a company do not share your data outside of any EEA state. We ask you to
ensure you are aware of how the above companies share and use your date, so you are fully aware.
We complete due diligence on any third party with whom we work with to ensure they comply with
GDPR and are happy to provide further information or answer any questions you may have.
5. How long will we store your personal information?
We will store your personal information for up to six years on our CRM systems. We are committed
to ensuring your data is kept secure so review our security systems on a regular basis.
This is to enable us to refer to our records should we be required to for the purpose of
regulatory or lawful reasons.
If you do not object to receiving marketing communications from us, we will store your personal
information for marketing purposes until you unsubscribe from receiving marketing communications
from us.
Please note that some of your information may be included in information used for accounting
purposes. Where this is the case this information is kept for 7 years as per our legal
requirements.
Once this time period has ended, your information will be confidentially destroyed and removed
from all systems and records.
6. What are your rights to your personal information?
Under Data Protection Law, you have certain rights when it comes to your data that we need to
make you aware of. We have detailed these rights below.
Right to access
You have the right to request copies of the personal information we hold about you at
any time.
Right to rectification
You have the right to request that we correct any inaccurate personal information we
hold about
you.
Right to erasure
You have the right to request that we delete your personal information from our records.
Please note that we will not be able to delete your personal information whilst we are
still
providing our services to you. We will be able to delete your personal information once
you
cancel the service or once the service is completed, if we are able to do so with still
abiding
by law.
Right to restrict processing
You have the right to request that we restrict how we use your personal information.
Right to object
You have the right to object to the collection and use of your personal information at
any time.
Right to data portability
You have the right to obtain a copy of your personal information in a legible and
compatible
format such as Excel or Word.
Right to be informed
You have the right to be fully informed regarding your information throughout our whole
journey
Rights in relation to automated decision making and profiling.
If a decision has been made electronically, you have the right to contest this decision.
7. How can I exercise my rights in relation to my personal information?
You can exercise all of your rights by contacting us on any of the above contact details.
Please note that as a regulated firm, in addition to GDPR and Data Protection Laws, we are also
required to abide by other regulations and laws.
Due to this, we may not be able to fully act on your requests; however where these exemptions
apply, our team will fully explain why we are limited to act on your request, or how we have
partially acted on your request.
8. How do I lodge a complaint about the use of my personal information?
You can lodge a complaint with us directly by contacting us on one of the above contact details.
You also have the right to lodge a complaint directly with the Information Commissioner’s Office
(ICO).
The ICO are the regulator who makes sure that we use your personal information in a lawful way.
You can lodge a complaint with the ICO by following this link https://ico.org.uk/concerns/ or
calling the ICO on 0303 123 1113.
9. Cookies
Our site may operate cookies and it's important for us to make you aware how these are used so
please do ensure you are aware of our Cookies Policy which can be found on our site.
You will be asked if you agree to these cookies when using our site, you have the right to
refuse these Cookies.
10. Reviews
This policy will be reviewed on at least an annual basis and was last updated in July 2024.
Any updates will be reissued as soon as is physically possible with the approval of our Director
and Senior Management team.
